Project Management Core Service Mission Statement: Plan, design and construct facilities and associated infrastructure utilizing methods and procedures that deliver the best value and energy efficiency.
West County Annex completed in spring 2018
Project Management manages both Sales Tax Projects and Capital Improvement Projects.
1% local option sales tax
is used to fund a variety of projects. The current local option tax was extended with a referendum on the ballot at the regular election on November 4, 2014. The voters decided to extend the 1% percent local option sales tax for six years.
Sales tax, including the 1% local option sales tax, is paid by all: not just residents, but tourists and visitors. The 1% local option sales tax is one cent per each one dollar spent, and is therefore sometimes referred to as the One Cent Sales Tax. These are some of the projects managed by Facilities that are funded by the 1% sales tax:
Ann Dever Park Recreation Center
Family Services Center
North Charlotte Regional Park Recreation Center
Punta Gorda Charlotte Library
Recreation Center Renovations - Harold, South County, & Tringali
Sheriff's District 1 Office
Veteran's Memorial Park
West County Annex (Englewood)
Capital Improvement Projects (CIP)
Capital Improvement Program provides a detailed view of the County's capital improvement budgeting and planning process for Fiscal Year 2018, and the five year CIP period for projects $100,000 and greater.
Current CIP Projects.
The Project Management division is responsible for the long-range planning for the County's facilities. The Facilities Manager interacts with county departments documenting their vision. The County's 20-year plan was created utilizing the visions and initial project scope. An
was presented in February 2016 at the Board of County Commissioner's workshop.
Capital Maintenance Plan
County buildings were evaluated though a Facility Condition Assessment determining condition, remedial actions and priorities, and estimated remediation costs. A Construction Manager (CM) was hired through the RFP process to help manage the capital maintenance needs determined through the assessment. The CM handles planning, design, and repair. Examples of capital maintenance repairs may include replacing windows, repairing pavement, correcting duct work, replacing electrical panels, and much more.
Facilities utilizes different delivery methods for county construction. Project design for buildings under $2 million utilize the Request for Letters of Interest from the professional library of consultants. Larger projects utilize the longer process called Request for Proposal. The construction is delivered by either Hard Bid or Construction Manager. The condensed process is as follows:
- Define initial project definition
- Produce a rough order of magnitude estimate
- Compile a
Capital Improvement Projects (CIP) form for BCC approval
Design and Permitting
- Prepare design request for proposal or letter of interest
- Process the design request documents thru the firm selection
- Negotiate design cost then process for proper level of approval
- If Construction Manager is utilized, initiate the pre-construction services request for proposal
- Start the design process with programming, testing, and data collection
- Master plan site if applicable
- Move into the design phases of schematic and design development
- Collect information from stakeholder and public input process
- After design development, start the external permit and review process
- Utilizing the responses and additional stakeholder input, complete the permitting plans finalizing in construction/bid documents
- For hard bid, compile bid documents then process thru the bid procedures
- For construction manager, process the construction documents for a guaranteed maximum price
- Both methods require the appropriate approval before construction begins
- Construction begins upon receipt of permits and proper approval
- During construction, additional coordination happens with furniture fixture & equipment vendors, and utility companies merging facility completion
- Complete stakeholder finalization inspection
- Correct discrepancies
- Close out all building department and external organization requirements
- Transfer operational facility to customer for opening